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Privacy Policy for users of mobile apps and web-apps based on the Staffbase platform

The Staffbase GmbH runs a platform (“Staffbase platform”) which hosts an application for smartphones, tablets, mobile apps and/or a web-app over which users get access to content and functionalities.

The following privacy policy applies to collecting, processing and usage of personal data in the context of the registration and use of the provided web-apps and mobile apps.


1 Service Provider and Responsibility for Data

As defined by the German Telemedia Act and the German Federal Data Protection Act, Staffbase GmbH is the website service provider and the company responsible for data protection.


2 Collecting, processing, and use of your personal data

We collect, process, and use your personal data only if it is allowed or appointed by law, or if you have given your consent to do so.


3 Collecting, processing, and use of your personal data for your EmployeeApp

a. Automatic collecting and storing of data

For technical reasons, certain data is always passed on to us from your computer as the communication takes place on the internet. This includes the date and time you visited our website, your browser type, the browser settings, the operating system, the previous website you visited and the quantity of data transmitted.

This information will only be stored to use in the case of an error and will be deleted after 30 days. This information is usually not personal data. Furthermore, your computer also transfers your IP-Address to us, which in individual cases could be personal-related. The above-mentioned data is only used for internal system-related purposes.

b. Collecting, processing, and use of personal data when registering for and using the app

In the context of the registration, it is necessary that you provide various personal data, which we will store and use. While doing so, we only require you to provide such information in order for you to be able to take advantage of your app.

In the registration process we collect and use your email address or  similar registration ID and possibly ask you to choose and create a password. Additionally, you can also provide us with your name and company handle. We may offer more registration alternatives in the future, which will ask different, clearly labeled information (such as using your mobile number instead  of your e-mail address). We use the above-named data to authenticate you as the legitimate user of your app.

Furthermore, we (automatically) store certain activities during your use of the app. This includes the user-ID, your login date and time, your browser type, the browser settings and the operating system. Unless you give us permission to continue to store and use your data, we delete the above-mentioned information as soon as you delete or deactivate your user account.

c. Possibility for Inspection

Our employees who maintain the appropriate privileges, and those working on behalf of Staffbase GmbH’s external IT providers, are able to view the above named personal data. Please note that based on the current state of technology, absolute security of data transfer on the internet can not be guaranteed. The user is responsible for the security of the data they transfer through the internet.


4 Additional collecting and processing of personal data and transmission to third-parties

In some cases, we may transfer personal data to a third party. This only happens though, if it is required or permitted by law, or if you have given your consent.


5 Data processing outside of the European Union (“EU”) and the European Economic Area (“EEA”)

We process your data at either a German or international data hosting center. Please contact your administrator to learn which hosting-option your app uses.

If you chose the German hosting-option your data will be hosted on servers in Germany or within the EU/ EEA.

If you chose international hosting your data will be stored in data centers outside of the EU/ EEA. We have taken appropriate measures in order to ensure that the service providers/ data centers chosen comply with the data protection laws and, hence, ensures the security of your personal data.


6 Your right to information, correction, deletion and disclosure of your data

In accordance with legal provisions, you have the right to correct, delete, and block your personal data. Additionally, you have the right to obtain the following information from us at any time: (as appropriate) which of your personal data we store, what our purpose for storing this data is, as well as requesting the origin and recipient, or recipient category of this data.

Such inquiries can be directed to the following contact information:


Staffbase GmbH
Annaberger Straße 73
09111 Chemnitz