Commercial Paralegal (in Berlin)

About Staffbase

In a polarized world, we inspire people to achieve great things together. Our mission is to help organizations unlock the power of inspirational communication so they can thrive in the Narrative Age. Our award-winning communications channels – intranet, employee app and email – deliver experiences that drive engagement and inspire hearts and minds.

We’re headquartered in Chemnitz, Germany, with offices in many locations throughout the world, including New York, London, Berlin and Dresden. Our international team counts more than 750 employees from 45+ nationalities and we have a growing base of 2200+ customers that want to transform their employee experience. We are rapidly scaling, post-Series E ($115 million funding), have strong-growing revenue, and our customers love us.

The Staffbase Legal team works across all Staffbase departments to support the business in our rapid and international expansion. 

This role is a full time position (40 hours per week) and can be based in Berlin or London.

As part of this role, you’ll be reporting directly to our Senior Legal Director, Commercial, who is based in London, UK. This role is primarily focussed on operational and legal help for Staffbase, including helping design legal processes, reviewing and amending legal documents for compliance with our policies and procedures, contract management, RFP/RFQ support and training our Communicorns on best practices. 

You’ll work with NDAs, commercial agreements, and a bit of “everything else” that comes up within the business as an in-house paralegal. This role is unique in that you’ll get exposure to every level and area of the business, including commercial legal work, IT-law, privacy and compliance with the chance to develop skills in both commercial and privacy law. You’ll help to develop and manage legal processes across the business as we scale for growth, and to apply those processes to areas such as sales, procurement, and compliance. This role requires creative thinking and will collaborate directly with our executives, sales and customer experience teams. 

Finally, the “only constant at a startup is change”, and so you need to be a self-starter, who has a hands-on approach in day-to-day work, and who enjoys a fast pace. Come build something fun with us!

What you’ll be doing

  • Reviewing and drafting legal documents (e.g. order forms, RFPs and RFQs, and other commercial documents related to sales deals) in English and German
  • Taking ownership over global NDA negotiations
  • Managing and coordinating the procurement process
  • Supporting with negotiating legal terms with vendors in English and in German
  • Maintaining and updating internal documentation and guided learning material for non-legal colleagues 
  • Developing legal processes in line with commercial practice in the SaaS industry as well as legal compliance rules and guidelines
  • Supporting and guiding colleagues in applying our legal process, in particular the sales process
  • Being the first point of contact for colleagues with legal questions
  • Organising the company deal documentation, filing and ensuring compliance of all signed Staffbase contracts
  • Supporting and working closely with the Commercial Legal Counsels on commercial deals
  • Maintaining deal tracking
  • Compliance check of sales and procurement deals

What you need to be successful

  • Legal training, either in practice, through a degree (minimum B.Sc/Diploma in Commercial Law (Wirtschaftsjurist/-in) / First German State Examination in Law or similar or foreign equivalent e.g. Bachelor of Law), or as a contract manager
  • (First) inhouse legal experience in a start-/scale-up, corporate environment or law firm; SaaS or software industry experience is a plus 
  • Experience with contract management (including drafting and negotiation)
  • Excellent written and oral communication skills in German and English (C1)
  • Affinity for technology, including using and exploring different tech tools
  • Familiarity with working with web tools like Ironclad, Salesforce and Confluence/Jira is a plus
  • Working in a detail-oriented and structured way
  • Analytical, creative, ability to multitask, problem solving and entrepreneurial personality
  • Strong communication, negotiation, and project management skills
  • Highly motivated, driven and self-starting individual who loves to work in a diverse and international team

What you'll get

  • Competitive Compensation - we offer attractive salary packages including an Employee Stock Option Plan.
  • Flexibility - we offer flexible working time models and the option of hybrid work, and support this with a yearly flex work allowance of €1560.
  • Growth Budget - all employees get a yearly budget for external training of €1000, and one day off for growth per year (increase to two days in 2nd year).
  • Wellbeing - in addition to our yearly vacation of 30 days, we’re running a 4-day-work week every year in August with full payment.
  • Support - we’re offering a company pension scheme.
  • Sports & Health - join our sport courses in the offices or lease a bike with Staffbase. The offices are equipped with fruits, drinks and snacks.
  • Team Building - Regular team and office events including the yearly Staffbase Camp.
  • Volunteers Day - you’ll get one day off per year for supporting a social project. We will donate a small amount for that project in addition.
  • Employee Referral Program - one of your friends is a fit to one of our full-time openings? Refer them and get a referral bonus paid.



Also available in Chemnitz, London