Payroll Specialist (in Leipzig)

About Staffbase

At Staffbase we believe that Internal Communication moves people, and people move companies. Our mission is to empower leaders and communicators to drive transformation through internal comms solutions, strategies, and insights. Our most recent Series E funding led by General Atlantic, officially launched us to 🦄  UNICORN 🦄  status!

We’re headquartered in Chemnitz, Germany, with offices in many locations throughout the world, including New York, London, Berlin and Dresden. Our international team counts more than 800 employees from 45+ nationalities and we have a growing base of 2500+ customers that want to transform their employee experience. We are rapidly scaling, post-Series E ($115 million funding), have strong-growing revenue, and our customers love us.


As a Payroll Specialist at Staffbase, you will play a crucial role in ensuring accurate and timely processing of payroll for our employees. The ideal candidate is detail-oriented, experienced in payroll administration, and possesses strong analytical and communication skills. You will collaborate with the HR team, finance, and other departments to maintain payroll accuracy and compliance.

What you’ll be doing

  • Payroll Processing:
    • Administer end-to-end payroll processing for employees, ensuring accuracy and compliance with relevant regulations.
    • Verify timekeeping records and resolve discrepancies.
    • Process payroll adjustments, bonuses, and other special payments.
    • Be the first point of contact to the external global payroll provider
  • Compliance and Reporting:
    • Stay updated on local, state, and federal payroll tax regulations and ensure compliance.
    • Generate payroll reports for management and finance, providing insights into payroll expenses.
  • Data Management:
    • Maintain accurate employee records, including salary adjustments, promotions, and terminations.
    • Collaborate with HR to ensure employee data integrity.
  • Communication and Support:
    • Address employee inquiries related to payroll in a timely and professional manner.
    • Collaborate with HR and other departments to address payroll-related issues.
  • Process Improvement:
    • Identify opportunities for process improvements and efficiency in the payroll process.
    • Participate in system enhancements and upgrades related to payroll.

What you need to be successful

  • Apprenticeship or Bachelor's degree in Accounting, Finance, or related field preferred.
  • Proven experience as a Payroll Specialist or in a similar role.
  • Strong understanding of payroll regulations and compliance.
  • Proficient in payroll software and MS Office, especially Excel.
  • Fluent in English and German 
  • Excellent attention to detail and accuracy.
  • Strong analytical and problem-solving skills.
  • Effective communication and interpersonal skills.

What you'll get

  • Competitive Compensation - we offer attractive salary packages including an Employee Stock Option Plan. 
  • Flexibility - we offer flexible working time models and the option of hybrid work, and support this with a yearly flex work allowance of €1560. 
  • Growth Budget - all employees get a yearly budget for external training of €1000, and one day off for growth per year (increase to two days in 2nd year). 
  • Wellbeing - in addition to our yearly vacation of 30 days, we’re running a 4-day-work week every year in August with full payment. 
  • Support - we’re offering a company pension scheme. 
  • Sports & Health - join our sport courses in the offices or lease a bike with Staffbase. The offices are equipped with fruits, drinks and snacks. 
  • Team Building - Regular team and office events including the yearly Staffbase Camp.
  • Volunteers Day - you’ll get one day off per year for supporting a social project. We will donate a small amount for that project in addition.
  • Employee Referral Program - one of your friends is a fit to one of our full-time openings? Refer them and get a referral bonus paid.

Location

Leipzig's charm has spread beyond regional boarders and today it is the largest city in the federal state of Saxony. Leipzig is a long-established transport and communications hub. As a centre for commerce and trade fairs that grew up at the junction between two military and trading roads, the city is today an important junction for transportation. You can find us in a co-working space at the "Alte Baumwollspinnerei" in Leipzig-Plagwitz.

Leipzig

Also available in Berlin, Chemnitz, Cologne, Dresden, Munich

Finance