10 Embarrassing All-Staff Emails That We’ve All Sent

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Kyla Sims Email

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You’ve read and re-read the email four times.

You’ve finally got the updated distribution list from IT.

The clock is ticking.

Your cursor is trembling over the send button.

What could be causing you so much anxiety? So much fear?

What could you possibly be sending that could make you feel this kind of trepidation and worry?

Nuclear codes? A breakup email? A resignation letter? Classified intelligence?

Nah.

You’re sending an all-staff email.

These three little words have the power to make communicators worldwide buckle over with nausea or scream to the heavens in frustration. (Rumour has it employees aren’t too keen on them either.)

The truth is, all-staff emails are ripe for disaster.

And when you mess it up (which you will, eventually) it can cause anything from mild embarrassment to major trouble.

But all-staff emails are hard to avoid.

From the limited abilities of Outlook for company-wide sending to the centuries it takes to get updated distribution lists from IT, when it comes down to it you may not have a choice but to send an all-staff email.

Kyla Sims on LinkedIn and Twitter: Hey communicators! What

I asked my friends on LinkedIn, Twitter, and Comms-unity (our Slack group for IC pros) to send me their worst all-staff emails, and gosh darn it, you folks did not disappoint.

So before you hit send on your all-staff email, make sure you read these 10 worst all-staff emails fails so you can learn from our mistakes and send with confidence.

10. The all-staff emails that definitely should not go to all staff

When you’re sending internal emails through Outlook and you have to wait weeks on your IT department to splice and dice your distribution lists, sometimes an all-staff email is the only option to get timely information out fast.

And sometimes that timely information is about chicken…

We once let all employees know that rotisserie chickens would be available for sale at a single hospital location.

. . . or if goats are covered under insurance.

From Kate on Comms-Unity:Ohhhh, I

9. Tone-deaf all-staff messages from leadership

An all-staff email from a leader can be extremely powerful. It can drive morale, align employees, and create a connection between frontline staff and the c-suite.

And as internal communicators, you spend a lot of time coaching and advising leaders on communication best practices (including the do’s and don’ts of all-staff emails) so you can influence these initiatives.

But sometimes, no matter how hard you try, they just don’t get it.

Patrick Icasas on LinkedIn: Not an email, but a VP sent a company wide Skype message asking if anyone wanted his leftover half-a-dinner roll. Assurances that it will still clean didn

Anne Yourt on LinkedIn: Internal note on the value of diversity signed by an executive team lacking diversity...

8. The all-staff emails that make you ask, “Is this really my job?”

Professional communicators are absolutely essential players in reinforcing company culture and alignment, influencing productivity, branding, messaging, and a zillion other components that are vital to an organization.

But sometimes, you’re also just the messenger.

Becky Graebe on Twitter: Had to let employees know there was a wild pig running around campus.

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7. The poorly timed all-staff email

A good email is succinct, accurate, relevant, and timely.

And sometimes, despite our best efforts, we miss the mark.

Priya Bates on LinkedIn: I often sent holiday-type emails from the company president. We were a retailer so holidays and special occasions were part of our business and employees loved his notes. After a team meeting where the PR team shared a calendar for upcoming events, I realized that a Jewish high holiday was coming this next week that was worth calling out. We sent the president

Sonia Fiorenza on LinkedIn:My team was responsible for the

6. The all-staff email with the risky spelling mistake

Some spelling mistakes are no big deal.

But some spelling mistakes will get you in big ship.

Ryan Leclaire on LinkedIn: All I will say is, at some point, most of us make the

Some might even haunt you.

David Romanis on LinkedIn: An old colleague of mine had to resend his last newsletter at the company to the 9,000-strong Finance team as he’d originally sent it out with “Dead Colleagues,” at the start rather than “Dear”...

And . . . well, sometimes there are no words. . . .

Toby Borella on Comms-Unity: I once sent an email to around 1500 people that was meant to be titled ‘About your public liability insurance’. Unfortunately for me I missed the L in public.

Rebecca English-Williams on LinkedIn: Many years ago I sent an email out to 1500 people with a typo in. I was referring to

5. The all-staff we didn’t double-check before we hit send (and could have gotten someone fired)

We’ve all hit send prematurely. It happens!

But sometimes, it can mean a lot of drama.

Urvi Sutrave on LinkedIn:Once my team had to send out an all staff Emailer launching an employee contest. After a lot of back and forth, one team member finally sent out this email only to realize that he had forgotten to delete the trail emails!!  The trail emails consisted some bickering about other teams and it was a total disaster! My Manager was called by the big boss and he took full accountability for this, even though it wasn

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